Position Descriptions for Exec. Committee

Below are the position descriptions for the Executive Committee Members.

Executive Director

Serve as the go-to-person concerning all WSKW matters and particularly those of a contentious nature where intervention is needed.
Oversee the organization and ensure that (a) lines of communications among Executive Committee members are good, (b) members receive at least an interim update on WSKW activities and plans, (c) periodic reports from Executive Committee members are provided to other members of the Executive Committee regarding individual/group activities, (d) preparations for the annual conference proceed in a timely fashion, (e) journal operations run smoothly, and (f) website content is updated as needed.
Convene and guide the work of the marketing committee and maintain a file of the membership that includes contact information for current members, young scholars, past presidents, current and past Executive Committee members, Kinesiology program chairs, and a compiled list of these groups that will incorporate a growing list of faculty contacts that can be used to advertise WSKW conferences and activities.
Provide guidance and advice to the president-elect and ensure that he/she receives a copy of the current operating code and a copy of the membership contact file.
Actively contribute to Executive Committee activities, discussions and decision-making.
Work with the president and president-elect to recruit and nominate interested members for open positions on the Executive Committee.
Prepare an annual summary report of activities (e.g., marketing committee) for the president no later than three weeks prior to the annual conference.

President-Elect

Plan and organize the yearly conference. Arrange all details related to the conference including meeting rooms, oral and poster presentations, luncheon, conference socials/receptions, keynote speaker, and E.C. Davis Lecture speaker.
Solicit input from the Executive Committee with respect to a budget for the annual conference.
Select a conference theme.
Prepare a web-based conference program. A hard copy of the program should also be provided.
Send out communications regarding (a) nominations for the young scholar award, (b) a call for student and faculty proposals for the conference (e.g., oral presentations, panels, round table discussions, and poster presentations), and (c) conference reminders and updates.
Plan and implement procedures for (a) the submission of faculty abstracts, (b) selection of faculty presentations, and (c) the selection of faculty to receive recognition awards.
Work closely with the young scholar award coordinator to plan and implement procedures for the submission of papers and selection of young scholar award recipients.
Work closely with the Peavy Papers coordinator to plan and implement procedures for (a) submission of student proposals for presentation, (b) selection of student presentations, and (c) selection of students to receive recognition awards.
Work closely with the treasurer to manage the collection of conference fees and payments for all conference-related expenses.
Work closely with the web administrator to update conference-related information.
Work with the president and executive director to recruit and nominate interested members for open positions on the Executive Committee.
Actively contribute to Executive Committee activities, discussions and decision-making.
Prepare an annual summary report of activities for the President no later than three weeks prior to the annual conference.
Once the gavel is passed to the past-president she/he should, as the new President, convene an Executive Committee meeting at the annual conference for orientation and planning.
Send thank you notes at the conclusion of the conference to all speakers/presenters.

President

Maintain regular communications with the Executive Committee and facilitate discussions as needed throughout the year.
Coordinate Executive Committee activities, discussions and decision-making.
Work closely with the treasurer to ensure all financial and legal obligations are met.
Support the president-elect as she/he plans the conference program.
Work closely with the president-elect and past president to schedule meetings and establish agendas for business and Executive Committee meetings.
Provide access to the minutes of past years’ meetings to the future president and president-elect.
Provide support during the conference to the president-elect and preside over meetings as needed.
Work with the executive director and president-elect to recruit and nominate interested members for open positions on the Executive Committee.
Prepare an annual Executive Committee report for WSKW members that incorporates information from Executive Committee members and distribute by email no later than one week prior to the conference.
Answer questions related to the annual Executive Committee report at a conference business meeting.
At the conclusion of the closing business meeting pass the gavel to the new president.
Send thank you notes to the Keynote speaker, E. C. Davis speaker, and conference organizers.
Post a summary report of the current year’s conference to the WSKW website.
Shortly after the conference, work with the secretary to distribute the minutes for all conference business meetings for approval electronically as needed.

Past-President

Provide guidance and advice to the president-elect and president.
Communicate with past presidents and Executive Committee members during the year to gather input on ‘future directions’ items for consideration during the first business meeting at the next annual conference. The past-president will facilitate the future directions portion of the business meeting. The focus of the future directions discussions will be to finalize resolutions for consideration at a subsequent business meeting at the annual conference.
Work closely with the president-elect to plan and provide an agenda for the future directions portion of the first business meeting at the annual conference.
Work with the president and executive director to recruit and nominate interested members for open positions on the Executive Committee.
Prepare an annual summary report of activities for the president no later than three weeks prior to the annual conference.
Actively contribute to Executive Committee activities, discussions, and decision-making.

Secretary

Keep minutes of all meetings (e.g., Executive Committee, business meetings).
Work with the meeting chair to distribute minutes for review and corrections where needed.
Send approved minutes to the archivist.
Actively contribute to Executive Committee activities, discussions and decision-making.
Prepare an annual summary report of activities for the president no later than three weeks prior to the annual conference.

Treasurer

Manage and maintain WSKW funds.
Manage the WSKW checking account.
Write checks to individuals/organizations to cover WSKW expenditures (e.g., Keynote speaker, conference costs).
Work closely with the president-elect to provide for and register conference attendees (e.g., arrange for registration table; provide forms for registration, name tags, and receipts).
Work closely with the web administrator and president-elect to arrange for online registration and payment of conference fees when feasible.
Work closely with the president and executive director to assure all legal matters (e.g., IRS, non-profit status) are taken care of.
Prepare an annual summary report of activities for the president no later than three weeks prior to the annual conference.
Actively contribute to Executive Committee activities, discussions and decision-making.
Present a financial report at the last conference business meeting.

Faculty-at-Large Executive Committee Members

Actively contribute to Executive Committee activities, discussions, and decision-making.
As a member of the marketing committee, work closely with the executive director to develop and execute plans to expand WSKW’s contact list.
Provide input to the executive director as he/she prepares an annual report that will include the activities of the marketing committee.

Editor, Journal of Kinesiology and Wellness

Send out calls for manuscripts to presenters from previous year’s conference.
Work closely with the web administrator to update all publication-related information (e.g., JKW, WSKW Chronicles).
Send out calls for Peavy Papers to be published in the non-peer reviewed WSKW Chronicles (Massengale Papers) section of JKW.
Invite Young Scholars from previous year’s conference to submit a paper for review and potential publication in JKW.
Arrange for review of submissions to JKW; make final approval decisions; report decision back to authors; make final edits for all manuscripts; work with the web administrator to publish papers online.
Maintain ISSN for JKW.
Review and make final approval decisions on submissions to WSKW Chronicles; report decision back to authors; make final edits for all manuscripts; work with the web administrator to publish papers online.
Maintain records on all submissions and decisions.
Actively contribute to Executive Committee activities, discussions, and decision-making.
Prepare an annual summary report of activities for the president no later than three weeks prior to the annual conference.

Web Administrator

Maintain the WSKW website.
Work closely with the president-elect to gather and subsequently post updated conference information.
Work closely with the president-elect and treasurer to facilitate online payment of conference registration fees when feasible.
Review the contents of the website periodically and bring suggestions for updates to the executive director. General editorial changes/corrections can be approved by the executive director. Substantive changes will be taken to the Executive Committee for review and approval.
Maintain the domain name for WSKW. Work with the treasurer when renewal needed so payment can be made.
Actively contribute to Executive Committee activities, discussions, and decision-making.
Work closely with the previous web administrator to ensure a smooth transition.
In sufficient time to ensure a smooth transition, work with the new web administrator prior to leaving the position.
Prepare an annual summary report of activities for the President no later than three weeks prior to the annual conference.

Archivist

Maintain WSKW records including, but not limited to, conference programs, minutes of business meetings, annual Executive Committee reports, photographs, and JKW publications.
To the extent possible, both an electronic (e.g., google drive) and hard copy archived in the University of Reno Library Special Collection section should be maintained.
Review and update as needed the WSKW history document and work with the web administrator to publish updates.
In sufficient time to ensure a smooth transition, work with the new archivist prior to leaving the position.
Actively contribute to Executive Committee activities, discussions, and decision-making.
Prepare an annual summary report of activities for the President no later than three weeks prior to the annual conference.

Peavy Papers Coordinator

Actively contribute to Executive Committee activities and discussions.
Work closely with the president-elect to plan and implement procedures for (a) submission of student proposals for presentation, (b) selection of student presentations, and (c) selection of students to receive recognition awards.
Engage in outreach activities, in collaboration with the president-elect, to promote student involvement in WSKW conferences.
Prepare an annual summary report of activities for the President no later than three weeks prior to the annual conference.

Young Scholar Award Coordinator

Actively contribute to Executive Committee activities and discussions.
Work closely with the president-elect to plan and implement procedures for (a) submission of young scholar proposals for award consideration, and (b) selection of young scholar award recipients.
Engage in outreach activities, in collaboration with the president-elect, to obtain nominations of faculty for the young scholar award and subsequently invite them to submit a paper for consideration.
Prepare an annual summary report of activities for the President no later than three weeks prior to the annual conference.

Student Liaison

Actively contribute to Executive Committee activities and discussions.
Work closely with the web administrator and other members of the Executive Committee to promote WSKW activities and events via social media.
Work with the web administrator to maintain WSKW’s social media resources.
Develop and provide/post content throughout the year for WSKW’s social media outlets.
Work closely with the conference coordinator to promote the annual conference through social media.
Prepare an annual summary report of activities for the President no later than three weeks prior to the annual conference.