Job Descriptions for Select Officers
1. As program chair you plan and organize the yearly conference. Keep in close contact with the president as you do so.
2. Arrange for convention site, including:meeting rooms poster presentation site luncheon
conference socials (snacks) keynote speaker (WSKW provides for travel and lodging, however, not for distant travel) E.C. Davis Lecture (arrange for plaque for speaker; contact RR Apache)
check with the treasurer concerning registration schedule a site for Central Committee breakfast on Thursday morning (WSKW pays).
3. Select conference theme.
4. Select “Hot Topic” subject if desired.
5. Print the handout program making sufficient copies for the membership.
6. Send out the call for abstracts for proposals for next year’s conference (presentations, panels, round table discussions, and poster presentations). You may need to organize some sessions as proposals usually do not fill all available sessions. (Date?)
7. Following the conference send thank you correspondence to all conference participants.
1. Keep in contact with the president-elect as she/he plans the program.
2. Plan the Central Committee meeting and provide an agenda. Check with the president-elect to ensure the site(s) are arranged for. Prepare copies of minutes of last year’s meeting(s) for approval.
3. Prepare an agenda for the business meeting (follow the outline of last year’s meeting). At the conclusion of the meeting pass the gavel to the new president-elect as it is perpetual gravel.
4. Send copies of minutes of all meetings to the future president and president-elect.
5. Preside over this year’s conference.
6. If there is a “Hot Topic” send out a call for manuscripts. (Date?)
7. Write keynote and E.C. Davis Lecture speakers inviting them to submit up to a 6-page single spaced version of their presentation for inclusion in next years Western Society Review.
8. Send a brief report of the year’s conference to all retired and absent members.
1. Work with the president to generate a list of president-elect nominations.
2. Plan the Future Directions Committee meeting and provide an agenda.
Editor-Western Society Review
1. Send out call for manuscripts to presenters from previous year’s conference. (Date?)
2. Send out call for Peavy Papers (this may have to be done several times. Include the Guidelines and deadline for submissions. (Date?)
2. Approve and edit all manuscripts.
3. Arrange for publication of the Review.
1. Serve as the go-to-person concerning all matters of the Society.
2. Oversee the organization and insure that it runs smoothly including the Western Society Review, Monograph, Peavy Papers, and Web site.
3. Maintain a database of the membership and send it to the new president-elect.
4. Ensure that the president-elect receives a copy of the current Operating Code and Job Description for Selected Officers.
1. Keep minutes of all meetings (i.e. Future Directions Committee, Central Committee, business meeting.
2. As soon as possible send minutes to the president and president-elect.
1. Manage and maintain funds of the Society.
2. Manage the checking account of the Society.
3. Write checks to individuals where appropriate (e.g. Keynote speaker).
4. Provide for and register conference attendees (e.g. arrange for registration table; provide forms for registration, name tags, cash box with cash, receipt book).
5. Present a financial report at the yearly Central Committee meeting and business meeting.
1. Maintain records of the Society (e.g. programs, minutes of meetings, journals, monographs, pictures, etc.) which are archived in the University of Reno Library Special Collection section.